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Privacy Policy – Kenes Education B.V.

The Privacy Policy was last modified on 29 January 2021.

The IPVS Education Center, a learning management system (the “Site”) and associated products, software and services (the “Services”) are provided by Kenes Education B.V. a company organized and registered under the laws of The Netherlands under registration number 5247557 whose registered office is at Telepoortboulevard 130, 1043 EJ Amsterdam, the Netherlands. Kenes Education B.V. ("we", "us", “our" or “Kenes”), is the appointed eLearning support provider for the IPVS Education Center (IPVS).

This Privacy Policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

For the purpose of the Dutch Data Protection Act (the Act), the data controller is Kenes Education (registered in Amsterdam, The Netherlands), on behalf of IPVS.

Information we collect and how we collect it

We will collect and process the following data about you:

•   Information you give us: Membership Application or Online / Email-Based Registration. 
To process your online registration, we may ask you to provide common required information including name, email address, etc. This is information about you that you give us by filling in forms on our Site. It includes information you provide when you register to use our Site, enroll into our courses, search for a topic, update your user profile on our Site, participate in discussion boards or any social functions on our Site, complete a survey, participate in an online educational event and when you report a problem with our Site.

•   Information we collect about you: Automatically Collected Information. 
We collect data about the movement of users on the Site. This may include the Internet Protocol Address of your computer, host name, domain name, browser version and platform, date and time of requests and files downloaded or viewed. We use this information to analyze usage of the Site. We also use cookies to collect information and personalize your experience on the Site. We store a limited amount of personal information in cookies. 

How we Use and Disclose Your Information

We are processing your data for purposes of administering your learning and gaining relevant accreditations required. We use the information we hold about you to give you the best user experience and educational service that we can.

The lawful basis of the data processing is your registering to the Site (contract), and it is necessary in order to deliver the educational service to you.

We do not sell your personally identifiable information to third parties or mass marketers. For example, we will not sell another company your name or email address. On occasions, we may ask for your consent to share particular data with a third party. In addition, we reserve the right, without disclosing your personally identifiable information to third parties, to use the information you provide to offer you additional Kenes, IPVS or Third Party products and services that we think will be of interest to you.

We do disclose aggregated data to our sponsors to generate reports and develop medical educational needs-based research. For example, we tell funding agencies how many people visit the Site or specific parts of the Site. Where available, we may offer additional information about viewer characteristics. However, this does not include personally identifiable information about you or your online usage patterns.

On occasion, we may use the content you post in the Site’s community section including discussion forums or any other public section of the Site for promotional purposes, in email newsletters, in promotional collateral, or elsewhere and by using the Site you agree that we may do so. You should exercise caution when deciding to disclose your personal information in these areas.

We may share your personally identifiable information with third parties with which we contract to (i) help enhance the functionality of the Site, (ii) fulfil necessary compliance and accreditation criteria when reporting learning outcomes to certifying institutions and accreditation bodies; and to (iii) provide new products, services and content. For example, we use third parties for webinar registration and (where applicable) for newsletter generation. We make sure that these third parties do not use this information for any other purpose and do not share the information with any other third party. These third parties must maintain the confidentiality of your personal information and have access to your personal information only to the extent necessary to perform the function that we have requested.

International transfers

We may share your personal data within the IPVS Office and the Third Parties mentioned above. This will involve transferring your data outside the European Economic Area (EEA). Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring the following safeguards are implemented:

We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission. For further details, see European Commission: Adequacy of the protection of personal data in non-EU countries.

Security

All information you provide to us via the Site hosted by OpenEdu (Torenallee 36-28 5617 BD Eindhoven Netherlands Learning Management System host) is stored on secure servers hosted by Hetzner Online GmbH Industriestr. 25, 91710 Gunzenhausen, Germany; maintaining ISO-27001-Certification.

While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security. We encrypt your information using Secure Socket Layer (SSL/TLS) technology.

Data retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. For an inactive period of more than one year, your personal data will be either suspended due to inactivity or removed from the Site for users with incomplete registration.

Access to information 

In order to ensure that the information we maintain is accurate, the Site gives users the option to change or modify their previously provided information. Users can manage their User Profile area of the Site. Site Administrators have access to the users’ profile changes. Users can submit corrections to comments that they previously posted on the Site.

The Dutch Data Protection Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. We will endeavor to respond in a timely manner to all reasonable written requests to view, modify or delete Personal Data.

Your rights

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by contacting us at ipvseducation@kenes.com. If you reside in the EU, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of infringement, if you feel that the processing of your personal data infringes the General Data Protection regulation (GDPR).

Our Site may, from time to time, contain links to and from the websites of our partner networks, advertisers, and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. We are also not responsible for removing information from third-party lists or databases. 

Contact Us

If you have any questions, comments, or requests about this Privacy Policy, please contact us by email at ipvseducation@kenes.com